VITA Planning & Landscape Architecture

Administrative Assistant

If VITA were a marathon runner, the Administrative Department would be our legs. We have significant projects under construction globally, firm leaders traveling frequently, high-profile clients… all while being a firm of Creative Artists. Our work is our passion, and the Admin Team is what keeps us moving forward on time.

The successful candidate should be

  • Personable – work well in a team environment (ex-athletes welcome!).
  • Self-Starter – knowing what needs to get done and doing it, without major oversight.
  • Client Facing – the Admin Assistant is frequently the initial point of contact for high profile clients. Understanding professional demeanor and expectations, as well as clear communication is a must.
  • High-Energy, yet Patient – we get busy and move fast, but are also working on projects that take 2-10 years to come to fruition. Having multiple speeds is key.

Role and Responsibilities

  • Assist with contract writing/word processing and tracking
  • Provide general support to the Admin, Accounting and HR departments
  • Handling office mail, travel arrangements, digital and physical filing etc.
  • Oversee and manage company storage systems
  • Greet clients, candidates, consultants and field new business leads
  • Graphic layout and design in the Adobe Suite a plus


  • A positive, can-do attitude
  • An interest in learning new things
  • A sincere enjoyment of ‘work’ and desire to contribute
  • Knowledge of Microsoft Word, Excel and Outlook required
  • Knowledge of the Adobe Design Suite (photoshop, indesign, etc.) a plus
  • An appreciation of Art or Architecture or Nature a plus
  • BA/BS from a physical university a plus

About VITA

For 17 years VITA has established an international reputation for excellence in Landscape Architecture and Planning in community place-making and hospitality design. At each step of the planning and visioning process we rely on our collective background to arrive at innovative, functional, artistic and sustainable solutions.

Our goal? Respond to cultural and environmental needs and deliver authentic experiences.

We believe design is a journey of discovery; an elegant dance in which we strive to manifest a bold vision while choreographing environmental, construction, budget and social realities.

Across five continents, we’ve stewarded the vision for over thirty communities, dozens of resorts and hundreds of residences. We are proud that they are as culturally relevant today as they were when they were inspired ideas and trace-paper scribbles.

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VITA Planning & Landscape Architecture

Hand Crafted Communities

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